DOE Releases Compliance Assessment Governance (CAG) Version 2.0

Significant Overhaul

In June 2022, the Department of Energy (DOE) Office of Project Management (PM) released a new version of its Compliance Assessment Governance (CAG) Version 2.0, formally known as the Compliance Assessment Guidance. The change in name however so slight, reflects the significance the DOE PM places on the EVMS governance process where good governance provides a well-defined structure to continuously sustain and improve the practice of integrated project management. DOE PM believes that during the life cycle of a project EVMS governance is everyone’s responsibility, both customer and contractor alike. While this point has always been the position of DOE PM, its importance towards influencing project outcomes was further highlighted in the results of a recent research study conducted by Arizona State University (ASU) that was sponsored by DOE PM. DOE PM considers the release of CAG 2.0 a significant overhaul to the prior guidance and now aligns with the methodology and structure resulting from the ASU Study.  

The primary goal of the ASU Study was to design and produce an evaluation methodology and toolset that can be used across agencies and departments to consistently assess the maturity and environment of projects or programs of various types and sizes that use an EVMS. The toolset developed assesses a spectrum of EVMS maturity attributes centered around the EIA-748 Standard for EVMS Guidelines, while also referencing the Project Management Institute (PMI) American National Standards Institute (ANSI) standard for EVM (2019), and the International Organization for Standardization (ISO) 21508:2018 guidance. It also takes a novel approach by assessing the environment within which an EVMS is employed. This methodology and toolset are known as the Integrated Project/Program (IP2M) Maturity and Environment Total Risk Rating (METRR) (pronounced “IP2M Meter”). By using IP2M METRR to assess both the maturity and environment of an EVMS or less sophisticated management control systems where EIA-748 compliance is not required, project/program leaders and practitioners can understand the efficacy of the EVMS (or similar management control system) in support of integrated project/program management.

Environmental Factors

The new methodology has two primary components. The first component assesses the environmental factors that influence the implementation of an EVMS. The ASU Study identified four primary environmental categories:  Culture, People, Practices, and Resources. Each category is further broken down into 27 Environmental Factors (EFs) that are defined by Effectiveness Criteria.   

An example of the hierarchy for an EVMS Environmental Assessment is: 

  • Category 1 – Culture
    • Environmental Factor:  1A – The contractor organization supports and is committed to EVMS implementation, including making the necessary investments for regular maintenance and self-governance.
      • Factor Check Point:  1A(a) – a) The contractor integrated project team (IPT)—including corporate leadership, execution, and operations personnel, oversight personnel, and support staff—is in place, and it has a demonstrated belief in the intrinsic value of the EVMS to position the project for success.

Each of the 27 EFs is assessed using a 5-point grading scale (i.e., 1. Not Acceptable, 2. Needs Improvement, 3. Meets Some, 4. Meets Most, 5. High Performing) with each having predetermined weightings. When summarized, all EF scores add up to 1,000 possible points. Final weightings were determined through a rigorous statistical analysis of inputs from various professional sources including the survey of professionals experienced with the practice of project management and EVMS implementation. The results of the ASU Study show that the higher the environment score, the better the chances a project or program will achieve better schedule and budget outcomes.   

Below are the summary level weightings of the four EVMS Environmental Categories:

  1. Culture: Total Possible Points @ L5 is 313 (31%)
  2. People: Total Possible Points @ L5 is 238 (24%)
  3. Practices: Total Possible Points @ L5 is 235 (24%)
  4. Resources: Total Possible Points @ L5 is 214 (21%)

EVMS Maturity

The second component of the ASU Study and Compliance Assessment Governance (CAG, 2.0) addresses EVMS Maturity. The purpose of EVMS Maturity is to assist in the assessment of compliance with the guidelines in the EIA-748. The maturity assessment consists of ten subprocesses, each of which is further divided into 56 attributes. The ten subprocesses may look familiar to practitioners with EVMS experience with the notable addition of “Risk Management” to the traditional nine guideline process groupings. The ASU Study captured the ten subprocess groups with the associated EIA-748 guidelines by using the following graphic from National Defense Industry Association (NDIA) Integrated Program Management Division (IPMD) Earned Value Management Scalability Guide. The primary purpose for doing this was to place greater focus on management subprocesses which are recognized by most practicing project/program managers rather than placing the entire focus on a particular guideline(s).  

Figure 1 - Ten Subprocess Mapped To EIA 748 Guidelines
Figure 1: Ten Subprocess Groups and Associated EIA-748 Guidelines
Source: DOE PM CAG 2.0

EVMS Maturity Subprocesses

As shown in Figure 2, each of the ten subprocesses is further broken down into attributes. Each attribute is assessed for a maturity level on a 5-point grading scale, plus the option of “Not Applicable” for those attributes that are not relevant to the project/program. For example, some project/program teams do not use resource-loaded schedules while others do. The 5-point grading scale is as follows:  1-Not Yet Started, 2-Major Gaps, 3-Minor Gaps, 4-No Gaps, 5-Best in Class. Attributes that are mature enough to be deemed an EIA-748 compliant EVMS are at a maturity level of “4.” The IP2M METRR methodology allows for a grade of “5” acknowledging management practices that optimize the EVMS. There are two primary sources to make this assessment. The first is the Effectiveness Criteria established for each maturity level, and the second is the DOE Attribute Metrics defined in 188 EVMS Testing Specification Sheets.

Below are the summary level weightings of the ten EVMS Maturity Subprocesses:

  1. Organizing: Total Possible Points @ L5 is 96 (10%)
  2. Planning and Scheduling: Total Possible Points @ L5 is 202 (20%)
  3. Budgeting and Work Authorization: Total Possible Points @ L5 is 178 (18%)
  4. Accounting Considerations: Total Possible Points @ L5 is 65 (7%)
  5. Indirect Budget and Cost Management: Total Possible Points @ L5 is 55 (6%)
  6. Analysis and Management Reporting: Total Possible Points @ L5 is 109 (11%)
  7. Change Control: Total Possible Points @ L5 is 116 (12%)
  8. Material Management: Total Possible Points @ L5 is 59 (6%)
  9. Subcontract Management: Total Possible Points @ L5 is 60 (6%)
  10. Risk Management: Total Possible Points @ L5 is 60 (6%)
Figure 2 - Ten Subprocess Attributes -  This image shows the summary level weightings of the ten EVMS Maturity Subprocesses on an example graph.
Figure 2: Ten Subprocess Groups Broken Down into Attributes
Source: DOE PM CAG 2.0

Of the ten subprocesses that constitute the EVMS, subprocesses B and C account for 380 points or 38% of the maximum score of 1,000 points (Figure 2). When combined with subprocesses F and G, these four subprocesses account for 605 points, or 61%, of the maximum score. Thus, emphasizing credible plans, schedules, and budgets with adequate controls and rigorous reporting best positions the EVMS to help the project/program team achieve their objectives.

An example of the evaluation hierarchy for an EVMS Maturity Assessment is: 

  • Sub-Process A:  Organizing
    • Attribute A.1:  A single product-oriented Work Breakdown Structure (WBS) encompasses all authorized work and is decomposed to the appropriate levels for effective management and reporting.
      • Effectiveness Criteria A.1.1:  The process to establish a singular, product-oriented WBS that accurately defines the products, services, and deliverables required to complete the project/program has been developed, documented, and approved. 
        • Metric ID A.01.05:  This metric confirms that the WBS includes all authorized project work and any revisions resulting from authorized changes and modifications.  This metric ensures that the WBS identifiers collectively provide a complete definition of work scope requirements.

DOE PM’s goal for the new guidance is to provide a synthesized and uniform approach to assessing an EVMS as a means to ensure fairness and consistency in its operations. The current version of the DOE EVMS Implementation Guidance and IP2M METRR documentation can be found here: 

https://www.energy.gov/projectmanagement/evms-implementation-guidance

and

https://www.energy.gov/projectmanagement/ecrsop-appendices-materials

and

https://ip2m.engineering.asu.edu/

DOE Releases Compliance Assessment Governance (CAG) Version 2.0 Read Post »

EVM Contract Performance – Cost Variance

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No project is ever without some cost variance. Whether it’s the price of materials changing or workers going over budget, costs always seem to creep up on projects. But what can you do to minimize the impact of cost variance on your project? By understanding where these costs come from and planning for them ahead of time, you can keep your project on track despite any bumps in the road. Check out this blog post for more tips on how to handle cost variance in your next project.

Cost Variance may be calculated as part of a Variance Analysis Report or while monitoring an existing contract’s performance.


More EVMS Training

Take your EVM training to the next level with our online course that is based on Humphreys & Associates’ highly regarded three-day EVMS workshop. We also offer a version of this same EVM training course customized for Department Of Defense (DOD) specific EVM requirements, as well as one designed specifically toward NASA’s EVM requirements!

— Purchase the DOD Course —
EVMS DOD Virtual Learning Lab

— Purchase the DOE Version of this Course —
EVMS DOE Virtual Learning Lab

— Purchase the NASA Version of this Course —
EVMS NASA Virtual Learning Lab


EVMS Document Matrix

EVMS Document Matrix

Not sure what the different requirements are between the DOE and NASA? Can’t remember if Cost and Software Data Reporting (CSDR) is required for an NSA contract? Check out our easy to read Earned Value Management Systems Document Matrix


All Online Courses

EVMS is a comprehensive approach to project management that encompasses all aspects of a project, from inception to completion. EVMS courses from Humphreys and Associates will give you the skills and knowledge you need to successfully manage EVM projects of all sizes.

Our EVMS courses are designed for both professionals who are new to EVM and those who are looking to brush up on their skills. We offer a variety of course types, from online self-paced courses to live virtual instructor-led courses. No matter what your schedule or learning style, we have a course that will fit your needs.

Plus, our instructors are experienced EVM professionals who will guide you through every step of the process, from setting up your EVMS system to closing out your project. With Humphreys and Associates, you can be confident that you’re getting the best EVMS training available.

Our online EVMS courses are affordable and convenient, so you can get the education you need without any hassle. Plus, our courses are designed to help you learn everything you need to know about EVMS in a short amount of time.

Get started today and find the perfect online EVMS course for you.

All Online Courses Available from Humphreys & Associates


Upcoming Public EVMS Workshops

EVM training sessions are offered throughout the year by H&A. EVMS, advanced Earned Value Management techniques, and project scheduling are all covered during these frequent public EVM workshops. These earned value education courses are ideal for anybody wanting to increase their understanding of or application of EVMS or scheduling. Our training programs are suited for individuals with various degrees.

Public EVMS Workshops are offered either in person or online. View our Upcoming EVM Workshop Schedule to find one that best suits your schedule and location.

Upcoming Earned Value Training Public Workshops

EVM Contract Performance – Cost Variance Read Post »

EVM Contract Performance – Schedule Variance

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Project managers always have to juggle multiple projects, and keeping on top of contract performance is one of their most important tasks. Deviation from the agreed-upon schedule can have major implications for the project as a whole. This video describes how to calculate Schedule Variance using a real-world example.

Schedule Variance may be calculated as part of a Variance Analysis Report or while monitoring an existing contract’s performance.


More EVMS Training

If you liked this video you can purchase the entire course below. This video is an excerpt from the Department of Defense (DOD) version of this eLearning module. We also offer the same EVM training course customized for the Department of Energy’s (DOE) specific Earned Value Management (EVM) implementation/requirements, as well as a version of the course customized for NASA’s EVM implementation/requirements.  

— Purchase the DOD Course —
EVMS DOD Virtual Learning Lab

— Purchase the DOE Version of this Course —
EVMS DOE Virtual Learning Lab

— Purchase the NASA Version of this Course —
EVMS NASA Virtual Learning Lab


EVMS Document Matrix

EVMS Document Matrix

Not sure what the different requirements are between the DOE and NASA? Can’t remember if Cost and Software Data Reporting (CSDR) is required for an NSA contract? Check out our easy to read Earned Value Management Systems Document Matrix


All Online Courses

EVMS courses are available online, making it easy for you to get the education and training you need without having to leave your home or office. Plus, our instructors are experienced professionals who will help you learn everything you need to know about EVMS.

We have a wide range of courses available, from introductory level to more advanced subjects. You can find the perfect course for your needs and start learning today.

Our online EVMS courses are affordable and convenient, so you can get the education you need without any hassle. Plus, our courses are designed to help you learn everything you need to know about EVMS in a short amount of time.

Get started today and find the perfect online EVMS course for you.

All Online Courses Available from Humphreys & Associates


Upcoming Public EVMS Workshops

EVM training sessions are offered throughout the year by H&A. EVMS, advanced Earned Value Management techniques, and project scheduling are all covered during these frequent public EVM workshops. These earned value education courses are ideal for anybody wanting to increase their understanding of or application of EVMS or scheduling. Our training programs are suited for individuals with various degrees.

Public EVMS Workshops are offered either in person or online. View our Upcoming EVM Workshop Schedule to find one that best suits your schedule and location.

Upcoming Earned Value Training Public Workshops

EVM Contract Performance – Schedule Variance Read Post »

Top Management Use of Earned Value Data

Top management relies on performance measurement data to make informed decisions about whether a project is worth undertaking and how much money should be allocated to it. This is done by examining trends in performance data over time and benchmarking the organization against others. Additionally, top management uses performance measurement data to assess the effectiveness of their own interventions to improve organizational performance.

Project complexity is increasing and costs are soaring. Despite this, top management remains ever vigilant in their pursuit of ensuring that taxpayer money is being well spent on government projects. In this lesson, we will explore how all performance measurement data are used by top management to make informed decisions about government projects. Stay tuned!


More EVMS Training

If you liked this video you can purchase the entire course below. This video is an excerpt from the Department of Defense (DOD) version of this eLearning module. We also offer the same course customized for the Department of Energy’s (DOE) specific Earned Value Management (EVM) implementation/requirements, as well as a version of the course customized for NASA’s EVM implementation/requirements.  

— Purchase This Course —
EVMS DOD Virtual Learning Lab

— Purchase the DOE Version of this Course —
EVMS DOE Virtual Learning Lab

— Purchase the NASA Version of this Course —
EVMS NASA Virtual Learning Lab


EVMS Document Matrix

EVMS Document Matrix

Not sure what the different requirements are between the DOE and NASA? Can’t remember if Cost and Software Data Reporting (CSDR) is required for an NSA contract? Check out our easy to read Earned Value Management Systems Document Matrix


All Online Courses

EVMS courses are available online, making it easy for you to get the education and training you need without having to leave your home or office. Plus, our instructors are experienced professionals who will help you learn everything you need to know about EVMS.

We have a wide range of courses available, from introductory level to more advanced subjects. You can find the perfect course for your needs and start learning today.

Our online EVMS courses are affordable and convenient, so you can get the education you need without any hassle. Plus, our courses are designed to help you learn everything you need to know about EVMS in a short amount of time.

Get started today and find the perfect online EVMS course for you.

All Online Courses Available from Humphreys & Associates


Upcoming Public EVMS Workshops

EVM training sessions are offered throughout the year by H&A. EVMS, advanced earned value management techniques, and project scheduling are all covered during these frequent public EVM workshops. These earned value education courses are ideal for anybody wanting to increase their understanding of or application of EVMS or scheduling. Our training programs are suited for individuals with various degrees.

Public EVMS Workshops are offered either in person or online. View our Upcoming EVM Workshop Schedule to find one that best suits your schedule and location.

Upcoming Earned Value Training Public Workshops

Top Management Use of Earned Value Data Read Post »

EVMS Guidelines 2 – Five Sections of Organizational Guidelines

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Video Contents

The EVMS Guidelines are Grouped in five major categories which address these five sections:

0:12 – Organization
0:32 – Planning, Scheduling, and Budgeting
0:46 – Accounting Considerations
0:56 – Analysis and Management Reports
1:15 – Revisions and Data Maintenance


More EVMS Training

If you liked this video you can purchase the entire course below. This video is an excerpt from the Department of Defense (DOD) version of this eLearning module. We also offer the same course customized for the Department of Energy’s (DOE) specific Earned Value Management (EVM) implementation/requirements, as well as a version of the course customized for NASA’s EVM implementation/requirements.  

— Purchase This Course —
EVMS DOD Virtual Learning Lab

— Purchase the DOE Version of this Course —
EVMS DOE Virtual Learning Lab

— Purchase the NASA Version of this Course —
EVMS NASA Virtual Learning Lab


EVMS Document Matrix

EVMS Document Matrix

Not sure what the different requirements are between the DOE and NASA? Can’t remember if Cost and Software Data Reporting (CSDR) is required for an NSA contract? Check out our easy to read Earned Value Management Systems Document Matrix


All Online Courses

All Online Courses Available from Humphreys & Associates

Earned Value Training

EVMS Guidelines 2 – Five Sections of Organizational Guidelines Read Post »

EVMS Guidelines and Required Elements

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Video Contents

This video reviews the data points that an Earned Value Management System provides and how variances can be calculated from those data points.  Timely analysis of performance data and variances assists contractors to proactively resolve issues and effectively manage the remaining work on a project.

You can use the links below to jump to a specific part of the video.

Earned Value Contractors’ Internal Systems must be able to provide the following:
00:06Budgeted Cost for Work Scheduled (BCWS)
00:26Budgeted Cost for Work Performed (BCWP)
00:38Actual Cost of Work Performed (ACWP)
00:47Buget At Completion (BAC)
00:52Estimate At Completion (EAC)

Variances can be calculated using the BCWS, BCWP, ACWP, BAC and EAC.
00:58Variances Explanations
01:03Schedule Variance (SV)
01:19Cost Variance (CV)
01:31Variance at Completion (VAC)
01:45Why do we calculate Variances?


01:54EAC and BAC Comparison
2:06What does Variance at Completion (VAC) indicate?
2:18Structure your Earned Value Management System so that Variances can be traced to their source.
2:32Use your existing project management systems.

We also have additional free resources for learning about

You can also find Earned Value Definitions as well as additional free resources for learning more about EVMS concepts like Budgeted Cost for Work Performed (BCWP), Actual Cost of Work Performed (ACWP), Buget At Completion (BAC), and Estimate At Completion (EAC) in our EVMS Education Center and in other posts on this blog.


More EVMS Training

If you liked this video you can purchase the entire course below. This video is an excerpt from the Department of Defense (DOD) version of this eLearning module. We also offer the same course customized for the Department of Energy’s (DOE) specific Earned Value Management (EVM) implementation/requirements, as well as a version of the course customized for NASA’s EVM implementation/requirements.  

— Purchase This Course —
EVMS DOD Virtual Learning Lab

— Purchase the DOE Version of this Course —
EVMS DOE Virtual Learning Lab

— Purchase the NASA Version of this Course —
EVMS NASA Virtual Learning Lab


EVMS Document Matrix

EVMS Document Matrix

Not sure what the different requirements are between the DOE and NASA? Can’t remember if Cost and Software Data Reporting (CSDR) is required for an NSA contract? Check out our easy to read Earned Value Management Systems Document Matrix


All Online Courses

All Online Courses Available from Humphreys & Associates

Earned Value Training

EVMS Guidelines and Required Elements Read Post »

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